Personal Assistant

Topanga, CA

We’re Looking for a Personal Assistant to Join our Team! 


Do you eat challenges for breakfast?  Do you thrive on making sure all the tiniest details are in order? Do you take pleasure in anticipating someone's needs and providing support before they even know they need it?

Would you love to work in a fast-paced environment where you're valued for your individuality, dedication, reliability and ninja-like support skills?

If so, this might be the right position for you! 

Our Mission 

We get people so excited about changing their lives... that they stop dreaming and actually do it. Through "choose your own adventure" online business education, we make it possible for anyone with a big message for the world to reach more people, make more money and have a bigger impact.

About Live Your Message

We are a business training company specializing in helping online entrepreneurs create a business that is authentic and aligned with who they are, to empower them to turn up the dial on their “inner superhero” so they can change the world from their living rooms.  

In service of this mission, our team is behind some of the most creative and successful online marketing and digital product launches and we partner with the top business & internet marketing minds on the planet.

Our company and our reach has been growing fast and we’re looking for an exceptional personal assistant to join us. Someone who wants to contribute to our mission by supporting the team and making our CEO's life easier and more productive. Your mission is to help other people live their mission.

Responsibilities

We’re looking for a “needle-in-a-haystack” kind of person who can run multiple tasks seamlessly without dropping balls and make doing it look easy. Someone with a fun, positive temperament who can anticipate what needs to get done, is super responsive and knows how to prioritize, is tech-savvy, resilient, communicative, and can intuitively support a high-functioning creative couple and leadership team. Someone who can do high-quality work  independently with little-to-no feedback and supervision.

I bet you can already feel your fabulous cape blowing in the wind! If so, you may be just the person we’re looking for… 

Here’s a glimpse at what the role will look like working from the Topanga Canyon house/company headquarters in Los Angeles:

  • You will work closely with senior managerial or executive staff to provide administrative support, usually on a one-to-one basis

  • Support on a wide-range of day-to-day tasks, activities and projects

  • Book travel arrangements and create itineraries 

  • Coordinate restaurant reservations and other social engagements

  • Book business and personal appointments

  • Manage our CEO's calendar and handle all incoming requests of her time, must have the uncanny ability to know what's truly important

  • Communicate to important team members, marketing partners, students and vendors on behalf of the CEO 

  • Stock the house with all the necessary merchandise and supplies 

  • Handle all shipping projects from start to finish, and on time. This includes printing, assembling and packing hundreds of boxes, labeling and tracking shipments with accuracy.

  • Hire and supervise service people at the house

  • Manage household tasks such as shopping, keeping the fridge stocked, daily food preparation and dishes, plus light cleaning as needed (we have a housekeeper every other week for bigger cleaning tasks)

  • Prepare the house for dinner parties and business events, support the event, and help clean-up after the event

  • Oversee the set-ups for all video shoots (flowers, lighting, props, wardrobe, food and even camera support)

  • Take behind-the-scenes photos and video of our founding couple for social media

  • Conduct research, run errands and in general, keep the house in order!

About You

  • Bachelor’s Degree preferred

  • Proficiency with computers (ideally Mac), software and mobile apps

  • A car, driver's license and insurance to get to and from the office and be able to run errands 

  • Exceptional communication and follow-up skills (written, verbal and interpersonal)

  • A highly organized, yet flexible approach

  • An eye for style, fashion, graphic design, photography and branding

  • A positive attitude and fun, daring sense of humor so work feels like play

  • Thick-skinned and driven to serve -- there's no time for ego, drama or reactivity

  • A supportive “no task too big or too small mentality”

  • Resourceful, but also has the confidence to ask for help when needed

  • Full accountability and trustworthy -- you own it all the way down the line

  • Ability to be the trusted gatekeeper, while also being diplomatic

  • Open to learning and growth and love constructive feedback so you can do your best work yet

  • Truly enjoys a creative, eccentric, fluid and fast-moving environment!

The Deets

This is a full-time position with benefits. We’re looking for someone who’s interested in sticking around to grow with us, not just someone looking for a “side gig” to keep them afloat as they pursue their real passion. There will be plenty of opportunities for advancement here!

While you will spend most of your day working from company headquarters (approx 6-7 hours per day, M-F), you will also spend some time most days working from home. Hours can be flexible, but some early morning, weekend and night work will be required during events, launches, travel and other "show time" moments. And, having a reliable up-to-date computer is a must!

Our team’s health is a top priority, so we do keep an eye on any developments around the coronavirus outbreak and necessary precautions apply. 

What to Expect as a Teammate of Live Your Message

  • You’ll never be penalized for taking initiative to solve a problem or to fix a systems issue that you identify.

  • You’ll be part of a hard-working and amazing team who are dedicated to making a difference in this world through the people we serve and truly enjoy what they do… and have fun along the way too!

  • You’ll be supported with practical information and systems that set you up for success.

  • Opportunities to learn and grow; personally and professionally with training courses, mentorship, fun retreats and working team vacations.

  • A fun, gamified context for completing your goals, making suggestions and working together as a team.

  • Great opportunities for advancement.  


If this position is calling out to you, we want to hear from you!